 |
| May 05, 2024 |
Welcome! Click here to Login
|
 |
|
|
|
|
|
Click to visit the
Official Town Site
|
|
|
|
|
|
General News: Change for Town Board Minutes
February 25, 2016
Supervisor Richard Randazzo recently changed the guidelines for documenting Town Meeting Minutes. The changes involve summarizing meeting minutes vs. providing more detail.
The supervisor would like the Clerk to follow the guidelines unless Town Board members ask to have their comments included.
See new policy below.
TOWN OF CORNWALL POLICY AND PROCEDURE
ON KEEPING MINUTES OF TOWN BOARD MEETINGS.
1. Minutes of Town Board shall record all motions, resolutions and orders and the
vote thereon, including the names of the persons who moved and seconded the same.
2. Motions, resolutions and orders shall be memorialized in the minutes without
recording the Town Board Members' discussion thereon unless the Town Board resolves that
discussion or a particular statement on a motion, resolution or order shall be recorded in the
minutes.
3. All other Town Board Members' discussion shall be memorialized in the minutes
by identifying the agenda item or topic under discussion and providing a brief summary of the
discussion unless the Town Board resolves that the discussion shall be recorded in the minutes.
4. Public comment at Town Board meetings will be memorialized by recording the
speaker's name and providing a summary of the comment offered. In the event that a written
statement is submitted by a member of the public offering comments, receipt of the written
statement shall be noted in the minutes and the written statement shall be kept on file as
correspondence received by the Town Board but shall not be part of the official minutes unless
the Town Board directs that the written statement be "read into the minutes."
5. Draft minutes of all Town Board meetings will be prepared. Such minutes will be
marked "Draft Minutes". The Draft Minutes shall be posted on Town's website as feasible.
6. The Town Board shall review, correct and approve all Draft Minutes of Town
Board Meetings. Once approved by the Town Board, the text of the Draft Minutes shall be
revised to set forth the corrections that the Town Board approved. The Approved Minutes shall
replace the "Draft Minutes" on the Town's website and shall be entered in the official Town
minute book the "Approved Minutes" for the Town Board Meeting for which they were taken.
WHEREAS, the Town Board of the Town of Cornwall does not currently have an
official policy and procedure on the format and keeping of minutes of Town Board meetings;
and
WHEREAS, it is appropriate for the Town Board to establish an official policy
and procedure for keeping minutes of Town Board meetings; and
WHEREAS, the Town Board has received and reviewed the proposed "Policy and
Procedure on Keeping Minutes of Town Board Meetings", a copy of which is attached hereto;
NOW, THEREFORE, BE IT RESOLVED as follows:
That the Town Board does hereby adopt and approve the attached "Policy and
Procedure.on Keeping Minutes of Town Board Meetings" effective as of January 1, 2016.
___________ presented the foregoing resolution which was
seconded by _ __________ _
Comments:
No comments have been posted.
Add a Comment:
Please signup or login to add a comment.
|
 |
|
|
|
